Initial Inquiry & Orientation

Purpose: Set expectations and ensure program fit.

• Student/parent submits inquiry form
• Program overview shared (goals, duration, mentor role, outcomes)
• Brief eligibility screening (age, grade, focus areas)

✔ Filters serious candidates early

Student Assessment (Core Requirement)

Purpose: Understand the learner beyond grades.

• Academic diagnostic (subject-wise)
• Learning style assessment
• Skill mapping: critical thinking, communication, time-management
• Personality & interest profiling
• Motivation & goal clarity check

✔ Prevents “one-size-fits-all” mentoring

Student Needs Analysis (1:1 Interview)

Purpose: Hear the student’s voice.

• Academic challenges
• Career interests / aspirations
• Emotional or confidence-related needs
• Preferred learning pace & mentoring style

✔ Builds trust and student ownership

Parent Needs & Expectation Assessment

Purpose: Align expectations early.

• Parent concerns (academic pressure, discipline, career confusion)
• Expected mentorship outcomes
• Preferred communication frequency
• Parental involvement expectations

✔ Reduces future conflicts or mismatched expectations

Mentor Review & Fit Analysis

Purpose: Ensure the right mentor match.

• Review all assessment & interview data
• Match based on subject expertise
• Learning-style & personality compatibility

✔ Mentor–student chemistry matters

Creation of Customized Mentorship Plan

This is the heart of the program.

• Short-term & long-term goals
• Academic / personal / career focus areas
• Mentoring frequency & session structure
• Learning strategies & tools
• Progress milestones & review schedule
• Parent communication roadmap

✔ Makes the program visibly “individualized”

Admission Confirmation & Agreement

Purpose: Formal commitment.

• Share complete mentorship plan
• Timeline & fee confirmation
• Code of conduct & responsibilities
• Signed agreement

✔ Professional and transparent

Onboarding & Mentor Introduction

• Orientation session
• Mentor–student introductory call
• Goal confirmation
• Schedule finalization

Ongoing Review & Reassessment

• Monthly / quarterly review meetings
• Adjust mentorship plan based on progress
• Parent feedback loops

✔ Keeps mentorship adaptive, not static